What is the validity period of the employment report? There are certain legal procedures for employees to work in a healthy and safe environment. One of these procedures is the health report for employment. This report, which is taken to determine the health status of employees and to check whether they are suitable for work, helps prevent occupational accidents and occupational diseases.

However, many people do not have enough information about the validity period of the employment report. In this article, we will elaborate on important issues such as how long the employment report is valid, for which professions different periods apply and how to renew the report.

Istanbul OSGB If you are in search of an OSGB, you can contact Surmen OSGB immediately. communication you can move on.

What is an Employment Report?

In working life, protecting the physical and mental health of employees is of great importance. Occupational health and safety is supported by legal regulations developed to prevent occupational accidents and minimize the risk of occupational diseases. One of the most fundamental elements of these regulations is is a medical certificate of employment.

An employment health report is an official document that assesses whether the employee's current health status is suitable for the job and ensures that they work in accordance with workplace conditions. This report is an important obligation for both the employee and the employer. The employer is obliged to know the health status of the personnel they employ and to make the work environment safe accordingly.

But many people validity period of the employment report about the health insurance. The health report obtained when starting work is not indefinite and must be renewed periodically. Especially depending on the hazard class of the job, health checks should be carried out regularly and the report should be updated. So, how long is this report valid? For whom is it required and how can it be obtained? You can find answers to all these questions in the rest of the article.

Why is an Employment Report Necessary?

Health checks in working life are critical not only for individual health but also for occupational safety and work efficiency. The main reasons for obtaining an employment health report are as follows:

1. Prevention of Work Accidents and Occupational Diseases

Health risks that may be encountered in workplaces may cause workers to contract occupational diseases or be exposed to occupational accidents. The health status of workers, especially in sectors such as heavy industry, construction and mining, must be appropriate for the working conditions. The health report for employment ensures that the employee's existing diseases are detected and prevents occupational accidents by preventing individuals who are not suitable for health from working in certain jobs.

2. Determining the Suitability of Employees for the Job

Each job requires different physical and mental abilities. For example, a person working at heights should be checked for health problems such as high blood pressure or poor balance. Likewise, people who work in heavy load-bearing jobs should be checked for a healthy musculoskeletal system. The induction report is an important tool to find out whether a person is fit for a particular job.

3. Fulfillment of the Employer's Legal Obligations

Law No. 6331 on Occupational Health and Safety’According to the law, employers are obliged to check the health status of their employees. Under the law, it is forbidden for employees to start work without a medical certificate. If the employer fails to provide this report, they may face legal liabilities and may face criminal sanctions during inspections.

4. Increasing Work Efficiency

A healthy employee can do their job more efficiently and safely. An employee with persistent health problems may have poor work performance and this may affect overall productivity in the workplace. Thanks to health reports, employers can learn about the health status of their employees in advance and take appropriate measures.

For these reasons it is of great importance that the medical certificate of employment is renewed regularly and updated before its validity expires.

What is the validity period of the Employment Report?

Validity period of the employment report, It varies according to the hazard class of the work performed by the employees. Less dangerous, dangerous and very dangerous jobs different durations have been set.

Employment Report Validity Period and Hazard Classes

Workplaces, Occupational Health and Safety Legislation Within the scope of into three main hazard classes are divided into classes. The duration of health checks and employment reports are also determined according to these classes:

1. Less Dangerous Jobs
   • Duration of employment report: 5 years
   • It applies to those in low-risk jobs such as office workers, accountants, teachers, etc.
   • Example workplaces: Educational institutions, call centers, restaurants (non-kitchen sections), retail stores.
2. Dangerous Work
   • Duration of employment report: 3 years
   • Applies to workers in medium-risk occupations, such as light industry workers, machine operators, etc.
   • Sample workplaces: Furniture production, textile factories, auto repair shops, agricultural sector.
3. Very Dangerous Jobs
   • Duration of employment report: 1 year
   • Applies to workers in high-risk occupations such as construction, mining, chemical industry.
   • Sample workplaces: Mines, heavy industry factories, construction sites, petrochemical plants.

Expired Reports Must Be Renewed!

When the validity of the employment certificate expires, employers are obliged to send their employees for a medical examination again. If the employee continues to work with an expired medical report, the employer may face legal sanctions. In particular, if expired reports are detected during inspections, the workplace administrative fine feasible.

Employers and employees to follow these deadlines, ensure work safety and ensure compliance with legal procedures is of great importance.

What are the Documents Required to Obtain an Employment Report?

Employees who wish to obtain an employment health report must apply to authorized health institutions by completing certain documents. These documents are required to assess the employee's health status and are reviewed by the workplace physician or the Joint Health and Safety Unit (JHSU).

Documents Required for Employment Report

1. Identity Document
   • Application must be made with a Turkish ID Card or passport.
   • Health checks are carried out in accordance with the job position directed by the employer.
2. Employer's Letter of Direction
   • It is an official letter addressed to the health institution for the health checks determined by the employer.
   • The risk status and job description of the job that the employee will work on should be specified.
3. Blood Tests and Laboratory Results
   • Blood tests are carried out to obtain detailed information about the employee's health status.
   • Complete blood count (CBC), blood sugar, liver and kidney function tests may be ordered.
4. Lung X-ray and Pulmonary Function Test
   • Mandatory for those working in dusty and chemical environments.
   • It is particularly important for those working in the industrial, construction and mining sectors.
5. Hearing and Eye Examination
   • Audiometry testing is required for those working in noisy environments.
   • Eye examinations are performed for those who work in jobs that require visual attention.
6. ECG (Electrocardiography) and Heart Tests
   • For those with heavy physical work, tests of the heart and circulatory system may be ordered.
7. Psychotechnical Evaluation (When Necessary)
   • It is applied in professions that require attention, such as those using heavy machinery or long-distance drivers.

Employers should help their employees complete the above documents to ensure that they receive their medical certificate of employment. When these documents are complete, the medical report process is completed faster.

Where to Obtain an Employment Report?

An employment medical certificate can only be issued by authorized health institutions. Employees should apply to one of the following institutions to obtain a medical certificate:

1. Joint Health and Safety Units (JHSU)

• OSGBs operating throughout Turkey are authorized to issue entry reports.
• Employers often contract with OSGBs to refer their employees for health checks.
• At OSGBs, workplace physicians conduct the necessary tests and examinations and issue the report.

2. Workplace Physician

• Large enterprises and factories have an occupational physician.
• Occupational physicians who are permanently employed in workplaces can issue health reports for employees.
• Periodic health examinations can also be performed by the workplace doctor.

3. State Hospitals and University Hospitals (Previously Applicable)

• Previously, state hospitals and university hospitals could issue employment reports.
• However, with the legal regulations, it is no longer only OSGBs and workplace physicians can be reported by.
• Public hospitals can perform some health examinations, but cannot issue a medical certificate for employment.

How to Obtain an Employment Health Report?

1. An authorized OSGB or occupational physician is consulted at the direction of the employer.
2. Necessary medical examinations and tests are carried out.
3. If the medical report is positive, the employee is deemed fit to start work.
4. If any health problem is identified in the report, the employee will be referred to the relevant specialist doctors.

Health reports are issued within the periods determined according to the risk status of the work must be renewed. Employers should monitor the validity of their employees' reports and renew expired reports.

What to do when the validity period of the employment report expires?

When the validity period of the employment report expires, In order for employees to continue working, their reports must be renewed. So, what should be done for an expired report?

1. The Employer Must Follow the Renewal Process

• The employer is obliged to keep track of the duration of the employee's medical reports.
• Especially every year for very dangerous work health report must be renewed.

2. Employees must undergo a medical examination again

• Employees should contact the OSGB or workplace physician when the report expires.
• Re-employment examination and repeat health tests.

3. It is forbidden to work with an expired report

• If a worker with an expired medical certificate has a work accident, the employer may face major penalties.
• If expired reports are detected during inspections, the workplace administrative fines are imposed.

4. What happens if the validity period of the Health Report for Employment is not followed?

• If the employee suffers health problems, the employer is held responsible.
• The SSI may hold the employer responsible for work accidents and occupational diseases.
• The Ministry of Labor and Social Security can impose heavy penalties during inspections.

Employers should therefore regularly check the duration of their employees' medical certificates and ensure that it is renewed before it expires.

Recommendations for Employers:

Establish a calendar for the validity period of employees' medical certificates for employment.
Schedule annual check-ups with the OSGB or occupational physician.
Inform workers to renew their health certificates.

Medical reports are not only a legal obligation but also a critical element to ensure health and safety in the workplace. Renewal of expired reports is important for both the employee and the employer.

Difference between Periodic Health Examination and Employment Report

There are two important procedures for assessing the health status of employees: employment report and medical report What is the difference? Both checks are important for occupational health and safety, but there are some key differences between them.

What is an Employment Health Report?

• It is a document taken to determine whether the employee's health status is suitable for that job when entering a workplace for the first time.
• A series of tests and examinations are carried out to ensure that employees meet the requirements of the job.
• The employer is obliged to obtain an entry health report for each employee he or she hires.

What is a Periodic Health Examination?

• It is a control system that periodically assesses the health status of the employee.
• The employee must undergo a medical examination as long as they continue to work in the workplace.
• Validity period of the employment report health checks are carried out at specified intervals before they expire.

Employers should not neglect both regular employment reports and periodic health examinations. The health status of employees can vary and some illnesses can develop over time. For this reason, periodic health checks is at least as important as the employment report.

What happens if the Employment Report is not received?

Failure to obtain an employment medical certificate or failure to renew it when it expires can lead to serious problems for both the employer and the employee. The current legislation in Turkey Occupational Health and Safety Law health checks of employees are mandatory.

Risks of Working Without an Employment Record

1. Legal Liability in Work Accidents

• If the employee works without a medical certificate of employment and has a work accident, the employer is held directly responsible.
• Since the employee does not have a medical certificate, compensation claims in the event of a work accident may be directed against the employer.

2. Denial of SSI Subsidies

• In cases such as work accidents or occupational diseases Social Security Institution (SSI) can fine the employer.
• For employees who do not have a medical certificate for employment may prevent the employer from benefiting from the insurance subsidy.

3. Fines and Audit Problems

• Employers may face heavy fines if inspectors from the Ministry of Labor and Social Security detect employees who do not have a medical certificate of employment.
• In sectors where work accidents are high (construction, mining, etc.), such inspections are carried out frequently.

Therefore, employers and employees should pay attention to the validity period of medical reports and have expired reports renewed.

Conclusion and Recommendations

Occupational health and safety is of great importance for both employers and employees. Employment health report, is a mandatory document that must be taken to assess the physical and mental health status of employees and to prevent occupational accidents.

Here are the key points to consider about the entrance report:

The certificate of employment is valid for between 1 and 5 years depending on the hazard class of the work.
It must be renewed annually for those working in very dangerous jobs.
It should be given by OSGB or workplace physician.
Upon expiry, the employee must undergo a medical examination again.
Employers may face heavy penalties for workers who work without a report.

Recommendations:

Employers, should regularly monitor the health reports of its employees and should not disrupt the renewal processes.
Employees, should not neglect health checks before starting work and at regular intervals.
In cooperation with OSGB and workplace physicians, report renewal processes should be planned.

Remember:

An employment health report is not only a legal obligation, but also critical to protect employee health and ensure occupational safety.

In this article, validity period of the employment report In order for employers to fulfill their legal obligations and for employees to be in a healthy working environment, these processes must be followed completely.

Obtain and renew health reports on time for a healthy and safe working life!