Employment report What is it?? It is a health certificate that determines whether employees are fit to work in the workplace. According to occupational health and safety legislation, employees must have their health status assessed before starting work. This report helps prevent work accidents and occupational diseases.

What is an Employment Report?

Employment report What is it?It is a medical document that assesses the physical and mental health status of employees. This report helps employers to identify the health status of their employees in advance and to check their fitness for work. In particular OSGB (Joint Health and Safety Unit) is of great importance to reduce health risks in workplaces.

Istanbul OSGB company If you are in search of an OSGB, you can contact Surmen OSGB immediately. communication you can move on.

Importance in terms of Occupational Health and Safety

Occupational health and safety is of great importance to protect the health of employees in workplaces and to provide a safe working environment. Employment report, minimizes health risks in the workplace and determines whether workers are fit for work. It also, periodic inspection, health screenings, employment examination is directly related to such concepts.

Which Lines of Business are Mandatory?

According to occupational health and safety regulations in Turkey, in particular dangerous and very dangerous jobs category sectors employment report is mandatory. Below are some of the sectors where this report is required:

• Construction sector (working at height, use of heavy machinery)
• Industry and production (factory workers, metalworking, chemical industry)
• Logistics and transportation (drivers, freight transport personnel)
• Health sector (hospital staff, laboratory staff)
• Mining and energy sector (miners, oil refinery workers)

2025 New Regulations According to Law No. 6331

As of January 1, 2025, some important changes will be made for less hazardous workplaces under the new regulation.

New Imperatives:

Less hazardous workplaces with fewer than 50 employees will be obliged to appoint an occupational safety specialist and a workplace doctor.

Employers can provide these services in-house or receive services from authorized OSGBs (Joint Health and Safety Units).

Considerations for Employers:

The occupational safety specialist and workplace physician should serve within the specified periods.

Occupational health and safety trainings should be conducted regularly.

Risk assessments, emergency plans and occupational health measures must be completed in full.

Workplaces that do not fulfill their legal obligations will be subject to administrative fines.

Who is included in this Regulation?

Less hazardous workplaces with fewer than 50 employees (e.g. offices, shops, small businesses).

The obligation, which previously applied only to large-scale workplaces, will now also apply to small businesses.

What to do?

OHS services You can contact Sürmen OSGB for the following information, it is contracted with OSGB and authorized experts are assigned within its body.

Occupational health and safety processes must be carried out in full to ensure the safety of employees.

Possible sanctions in audits should be prevented by ensuring compliance with existing legal regulations.

In order to comply with this new regulation, it is important for businesses to take early measures and make the necessary plans.

What is an Employment Report and Who Should Get One?

Occupational Health Report Definition

Employment report, is a medical document taken to determine whether the health status of employees is suitable for the requirements of the job before they start work.

This report is issued to show whether the physical and mental health status of employees is suitable for a particular job. OSGB (Joint Health and Safety Unit), This report, which can be issued by state hospitals and private health institutions, is mandatory according to occupational health and safety legislation.

Medical certificate for employment, in particular individuals working in dangerous and very dangerous jobs is of vital importance. Occupational diseases, work accidents, health screenings and is a critical process for assessing employees' resilience to risks in the workplace.

For Which Employees is it Mandatory?

In force in Turkey Law No. 6331 on Occupational Health and Safety employers are obliged to monitor the health status of their employees. Employment report It is especially imperative for those who work:

• Workers in hazardous and very hazardous jobs (e.g. construction sector, mines, industrial production, chemical processing plants)
• Night shift workers
• Those who carry heavy loads or work that requires physical strength
• Those exposed to chemical, biological or physical risk factors at work
• Health sector workers (risky environments such as hospitals, laboratories)
• Food sector workers (employees subject to hygiene regulations)
• Drivers and transportation workers (persons driving commercial vehicles)

In addition, with the new amendments to the law those working in less hazardous lines of work for health report for employment is requested.

Legal Basis of the Health Report for Employment

Employment report, In Turkey, occupational health and safety is based on various legal regulations. These laws, which determine the rights and obligations of employers and employees, are as follows:

1. Law No. 6331 on Occupational Health and Safety
   • Employers are required to carry out health checks on their employees.
   • Prohibition of employment in hazardous, very hazardous and less hazardous jobs without a medical certificate.
2. Regulation on the Duties of Workplace Physicians and Other Health Personnel
   • Explains how health examinations should be done in workplaces.
   • Determines the frequency of periodic health checks.
3. Regulation on Health Surveillance of Employees
   • Provides detailed information on the content and duration of the employment examination and medical reports.
4. Regulation on Heavy and Dangerous Work
   • In which lines of business employment report is mandatory.

According to these regulations, employers must to have their employees undergo health checks within the scope of occupational health and safety services is a legal obligation. Employment health report It is a critical document for the safety of both the employer and the employee and plays a major role in preventing occupational accidents and occupational diseases in working life.

Validity Period and Renewal Procedures of the Employment Report

Validity Period of the Report

Employment report, is a document indicating the suitability of employees for work in terms of occupational health and safety. However, this report is not indefinite; it remains valid for a certain period of time and must be renewed periodically.

Less Dangerous Jobs: Must be renewed every 5 years.
Dangerous Work: Must be renewed every 3 years.
Very Dangerous Work: Must be renewed every 1 year.

These periods are Law No. 6331 on Occupational Health and Safety and in line with the relevant regulations. However, as a result of the assessment of the employer, occupational health and safety specialist and workplace physician, more frequent health report for employment may request.

Need for Renewal Depending on Working Conditions

The sector the employee works in and the risks they are exposed to the necessity to renew the employment report are important influencing factors. Especially in the following cases health report for employment must be renewed:

When there is a Significant Change in the Working Environment

• The employee starts working with a new machine or chemical substance
• Major changes in the physical conditions of the workplace (e.g. moving from an indoor to an outdoor environment)

When Exposed to Hazardous Chemicals or Physical Risks

• Workers handling chemical vapors, toxic gases or heavy metals require periodic health checks.
• Hearing tests should be regularly renewed for workers in high noise workplaces.

For Workers in Jobs Requiring Physical Strength

• Those who work in jobs that require high physical exertion, such as those who use heavy machinery and construction workers, should undergo periodic examinations.

When the Employee Switches to Night Shift

• Additional tests may be carried out for employees who start working night shifts, taking into account their health status.

Report Update for Changes in Health Status

In some cases, before the expiration of the validity period of the medical certificate of employment may need to be updated.

If there is a Significant Change in the Employee's Health Condition:

• In the event of health problems that may affect the occupation, such as heart disease, respiratory diseases, hearing or vision loss, the report must be renewed to determine whether he or she can continue working.

In Case of Work Accident or Occupational Disease:

• If the employee suffers a work accident or is diagnosed with an occupational disease, his or her health needs to be re-evaluated so that he or she can resume work.

In Case of Long Term Incapacity:

• If the employee has been on sick leave due to a long-term illness and is returning to work, they may need to undergo a medical check-up again.

Employment report, is not only a document received when starting work, it is an occupational health and safety document that needs to be updated regularly. Risk level of the workplace, factors to which the worker is exposed and changes in health status are the key elements that determine the process of renewal of the report. Employment health report, It is of great importance in terms of ensuring the safety of employees and preventing occupational diseases.

Common Problems in the Process of Obtaining an Employment Report

Employment report, is a critical document that determines whether employees' health status is suitable for work. However, in some cases, employees may have difficulty in obtaining this report or various problems may arise between employers and health institutions. Below, the most common problems and solutions are discussed.

1. Inability to Obtain a Report

 Unsuitability of Health Status for Work:

• Identification of a health problem that makes the employee unfit for work
• For example, for people who will be working in heavy and dangerous jobs, serious respiratory or heart conditions or hearing loss may prevent a report from being issued
• Requesting further tests for employees at risk of occupational diseases

Submitting False or Incomplete Documents:

• Missing documents required for the health report
• Incorrect employee credentials or referral documents
• Missing additional tests requested by the employer

Attempting to Obtain Reports from Unauthorized Institutions:

• Employment health report only OSGB (Joint Health and Safety Unit), workplace physicians, public hospitals and some private hospitals may be issued by
• Reports from unauthorized health centers may be invalid

 Conditions Requiring Special Testing or Examination:

• Additional tests may be required depending on the worker's job (e.g. hearing tests for those working in noisy environments, blood tests for those working with chemicals)
• These tests may need to be performed at certain hospitals or OSGBs

2. Employer Obligations and Employee Rights

 Obligations of the Employer:

• Employees To ensure that the health report for employment is obtained and to follow the process
• Health examinations required for the job cover the cost of (It is the responsibility of the employer by law)
• To ensure that the employee works in jobs suitable for the health status of the employee
• At work by conducting a risk assessment determine the necessity of a medical certificate of employment

Employee Rights:

• Not paying any fee for the health report for employment (This cost must be covered by the employer)
• Demanding to work in a job that is suitable for their health
• If the employer makes it difficult to obtain a medical report or obstructs the medical report process Making a complaint to the Ministry of Labor and Social Security
• If the medical report is not valid or is inaccurate right to object is found

3. Solution Suggestions and Legal Processes

Solution for Missing Documents and Processing Problems:

• The employer shall provide employees provide advance information about the necessary documents
• OSGB or hospital appointments should be scheduled in advance and the health report process should be fast-tracked

Alternative Methods for Failure to Obtain a Report:

• If it is determined that the employee is not suitable for the job, referral to alternative job positions may be considered
• With a second opinion from specialized physicians right of appeal available

If the Employer Fails to Cover the Report Fee:

• Staff, Law No. 6331 on Occupational Health and Safety can file a complaint against the employer on the basis of
• Complain to the SSI and the Ministry of Labor to ensure that the employer fulfills its obligation

In Case of Using Unauthorized or Invalid Report:

• Reports received from unauthorized centers will be canceled and the employee will have to be re-examined
• A report from a valid OSGB or authorized hospital is mandatory

Updating the Report After a Work Accident or Health Change:

• Employee the report must be renewed in case of a change in health status
• A re-evaluation is made as to whether or not he/she can continue to work after the work accident

Employment health report, is a critical document that evaluates the health status of employees in accordance with the requirements of the job. However, there are some problems that may arise problems such as missing documents, reports from unauthorized bodies, testing requirements or failure of the employer to fulfill its obligations can complicate the process.

To avoid such problems Knowing the legal processes, scheduling appointments with OSGB or authorized health institutions and clearly determining the rights and responsibilities between the employer and the employee is required.

Advantages of Choosing an OSGB for an Employment Report

What is an OSGB (Joint Health and Safety Unit)?

OSGB (Joint Health and Safety Unit), are professional organizations authorized by the Ministry of Labor and Social Security that provide occupational health and safety services. OSGBs help employers fulfill their legal obligations, while assessing the health status of employees. employment report, periodic health examinations and occupational health trainings offers services such as.

The main duties of OSGBs are as follows:

• To issue a health report for employment
• Providing occupational physician and health personnel services
• Providing occupational health and safety trainings to employees
• Conducting risk analysis and screening for occupational diseases
• Preparing emergency plans in the workplace

OHSGBs are the first place where employers while ensuring that it fully fulfills legal requirements, supports employees to work in a safe environment.

Benefits of Obtaining a Report from OSGB

Fast and Easy Reporting Process

• Medical check-ups in public or private hospitals, which can take a long time, Completed in less time thanks to OSGBs.
• Appointment systems are more flexible, employees can easily be examined at set times.

Authorized Health Services

• Reports from OSGBs are officially valid, no additional approval is required.
• All health screenings performed professionally under the supervision of an occupational physician.

On-site Health Service Option

• For large-scale enterprises OSGB teams can come to the workplace and conduct health screenings on site.
• This one, saving time and makes it possible to complete health checks without disrupting business processes.

Sector Specific Inspections and Tests

• Special tests can be performed for workers in sectors involving chemical, biological or physical risks.
• For example, for those working in noisy environments hearing tests (audiometry), for those working with chemical substances blood tests, for those who carry heavy loads. orthopedic examinations Can be provided by OSGB.

Ease of Legal Compliance for Employers

• Employers provide employment reports of its employees in accordance with occupational health and safety regulations.
• Obtaining OSGB service, the employer ensures that it fulfills its legal obligations and avoids penalties.

Services and Advantages of Sürmen OSGB

 Sürmen OSGB, provides a professional service specialized in the field of occupational health and safety, accelerating the recruitment process of employees.

Advantages of Sürmen OSGB:

Fast and Reliable Reporting:

• Employment health report is prepared in a short time and employees are not delayed in starting work.

Comprehensive Health Screenings:

• Hearing test (audiometry), pulmonary function test (PFT), chest radiography, blood tests sector-specific examinations such as.

Competent and Experienced Medical Team:

• Occupational health and safety experienced doctors and occupational physicians is examined by.

On-site Health Examination Service:

• For large enterprises organize mass health screenings at the workplace.

Occupational Health and Safety Trainings:

• Providing trainings to employees on occupational health and safety issues occupational diseases and work accidents are prevented.

Legal Compliance and Consultancy Services:

• To employers compliance with legal regulations consultancy is offered, Law No. 6331 on Occupational Health and Safety requirements are fulfilled.

Using an OSGB to obtain an employment report provides great convenience for both employees and employers. Sürmen OSGB, fast and reliable health screenings, authorized health personnel, workplace inspections and legal compliance support With this, it eases the burden of employers and ensures that employees start their business life safely.

Employment report, is a legally mandatory document that assesses whether employees are fit for work in terms of occupational health and safety. This report is one of the most important steps to prevent work accidents and occupational diseases. Some important points should be considered in order to ensure that the health screening of employees is carried out completely, employers fulfill their legal obligations and the process progresses quickly.

Things to Consider When Obtaining an Employment Health Report

Authorized Institution Selection:

• The health report for employment should only be obtained from OSGB (Joint Health and Safety Unit), workplace physicians or authorized hospitals.
• Unauthorized reports may not be valid and may not be accepted by the employer.

Conducting Tests Suitable for the Sector:

• According to the line of work Additional health screenings such as hearing tests (audiometry), chest radiography, pulmonary function tests (PFTs) and blood tests may be needed.
• Especially in dangerous and very dangerous jobs for employees, these tests must be carried out in full.

Avoiding Missing Document Problems:

• The documents requested by the employer or OSGB must be prepared in full.
• A copy of the identity card, the employment referral slip and the required test results must be provided in advance.

Validity Period of the Report Should be Followed:

• Every 5 years for less hazardous jobs, every 3 years for hazardous work, for very dangerous work, it must be renewed every 1 year.
• In case of a significant change in health status, the report must be updated before it expires.

Reliable and Fast Reporting Process with Sürmen OSGB

Sürmen OSGB, The process of the medical report for employment fast, reliable and in accordance with legal regulations to complete it.

Fast Processing:

• Without long waiting times, You can get your report in a short time by making an appointment.

All Health Screenings at One Point:

• Hearing test, chest X-ray, pulmonary function test, blood tests, eye examination sector-specific tests such as can be completed in a single center.

Competent and Experienced Medical Team:

• Employees are evaluated by specialist doctors and workplace physicians and undergo health checks appropriate to the sector.

Health Care at Work:

• For large enterprises the induction examination of employees can also be carried out at the workplace, so that no time is wasted.

Legal Compliance Consultancy:

• To employers Law No. 6331 on Occupational Health and Safety support to complete all necessary health screenings and ensure legal compliance.

Best Practices for Employers and Employees

For Employers:
To ensure that health reports for employment are obtained regularly
Monitoring the validity periods of reports and directing employees to renew them on time
To complete health checks quickly and efficiently through OSGB
Regular cooperation with OSGB in order to speed up the induction process

For Employees:
Knowing the validity period of the health report for employment and informing the employer when it needs to be renewed
Sharing any discomforts that may affect occupational health with the occupational physician during the examination
To participate fully in the tests directed by OSGB and the employer
Ensuring that health checks are carried out in accordance with working conditions

Employment report, is of great importance for both employers and employees in terms of occupational health and safety. The complete completion of this process ensures that occupational accidents and occupational diseases are prevented. Sürmen OSGB, helps employers fulfill their legal responsibilities by enabling employees to complete health checks quickly and reliably.

Both employers and employees should follow the health report process without interruption and have the necessary tests done on time. Being aware of occupational health and safety is one of the key steps to creating a safe working environment.